What is the standards progress feature and how does it work?

The standards feature is the original reason we created ClassMax.  With this feature, you can select the standards you will be teaching throughout the day and then monitor individual students on those standards using our four-point, Marzano-based scale. 

At the beginning of your class period, select Standards from the right sidebar menu.  Next, select the standard(s) you will be teaching that day.  

Throughout the class period, as you observe a student performing at a specific level on a standard, select the student’s name from the class period dashboard.  Select Progress and next to the standard you have observed, mark their performance on the scale.  This feature is best used while a teacher monitors students in the classroom and not during direct instruction.  

Teachers may also choose to leave a note here on the performance of the standard they observed.  Both the standard scale and the note will be recorded in the Reporting section of ClassMax.  

What is the behavior feature and how does it work?

At ClassMax, we encourage both positive and negative behavior tracking in order to get a full picture of a student’s behavior in school.  To record a student behavior:

  • Select the student’s name from the class period dashboard.
  • Select Behavior.
  • Toggle between negative and positive behaviors using the buttons marked Negative and Positive.
  • Select from the list of behaviors provided.  More than one can be selected at one time.
  • (optional) Add your own behaviors to this list by selecting the plus (+) sign.  You can also edit the behaviors list in the Settings menu in the upper right corner of the class period dashboard.  
  • Once behaviors have been chosen, select Save.  
  • Behavior logs for individual students can be accessed in the Reports menu.

What is the accommodations feature and how does it work?

For students who have accommodations, teachers can track their accommodation usage in ClassMax on the spot.  When adding students to your class periods, you can select which accommodations specific students receive.  This puts individual student needs right at your fingertips.  

To set individual student accommodations, go to the student profile from the class period dashboard and follow these steps:

  • Select Accommodations.
  • Select accommodation(s) used from our provided list.  Multiple accommodations can be selected at one time.
  • Add any accommodations that are not provided on our list by selecting the plus sign (+).  Type in the accommodation and select an icon.  Click Save.  

Accommodations usage is recorded in the Reporting section of ClassMax!

How does the Hall Pass work?

The Hall Pass feature of ClassMax is designed to replace a sign in/out sheet in your classroom. When a student leaves the classroom, follow these steps:

  • Select the student name from your class period dashboard.
  • Select Hall Pass.
  • Select the destination or add a custom one.  (NOTE:  If you create a custom location, you can select the icon and change the display for that particular destination.)
  • Select Next.
  • Select Start Hall Pass.

While the student is out of the room, there will be an icon at the top of your class period dashboard with their initials.  This lets you know at a glance who is out of your room.  When they student returns, simply select the student icon from the top of your dashboard and then select End Hall Pass.  This information is now recorded into your Hall Pass Report, which can be run by period of time or by individual student.  

How do you use notes throughout ClassMax?

There are various places for a teacher to make notes in ClassMax.  The most common place (in my own classroom, at least) will be the notes located inside the student profile.  To get here, select the student icon from the class period dashboard and then select Add Notes.  This is where you can record really any information on a student.  Here are a few examples of how Notes can be used.  

  • CLASSROOM INFORMATION: “Emailed parent re: signed progress report not returned.  No response received.”  
  • BEHAVIOR:  “Emailed parent re: Ringo received a detention today for excessive tardies.”
  • INTERNAL: “Discussed ESE interventions with admin team.  Will be scheduling a parent/teacher conference and requesting to have a speech therapist present.”  
  • TEACHER OBSERVATION:  “Ringo isn’t participating in groups well.  Might think about changing seating assignment.”

Another place where notes will be frequently used will be next to the scale level noted in the Progress area.  These notes might be on what a teacher observed in the classroom when they marked a student at a particular learning level for a standard.  For example, if a student was only marked as a two on the scale instead of a three, I might make a note as to why I gave that marking.  

Frequently Asked Questions

Daily Classroom Tasks

How do I take attendance?

Select “Attendance” from the left sidebar. Take attendance for the class period by marking students who are tardy, absent, or leave early. Students who are marked absent will be grayed out on the dashboard for a quick visual of who is in class and who is not. Prior dates of attendance can be adjusted by clicking the calendar icon at the top of the attendance page. Attendance reports can be run in the “Reports” section.

How do I set my standards for the class period?

Standards are set by day, per class period. Simply select the “Standards” button on the left sidebar. Then, select the standards you will be teaching that day in class. Once the standards have been selected, they will be pre-filled whenever a teacher selects a student’s name from the main dashboard and selects to monitor “Progress.” From here, teachers can assess where a student is on the learning scale in relation to each standard they are teaching. Standard reports can be found under the “Reports” icon on the main dashboard.

How do I customize my Accommodations?

A list of commonly use accommodations has been pre-filled in the accommodations window. However, you can add additional accommodations that are used in your state, county, or classroom. You do this from the student profile. Select a student, select “Accommodations,” and then select, “New accommodation.” You can click the icon to change the image for your accommodation and then name it here. Once you have created the custom accommodation, it will appear in all of your accommodation boxes. Custom accommodations will appear in your accommodations reports.

To make edits to your accommodations, select Settings from the home dashboard.Select “Classroom.”From here, select “Accommodations.”The list of your accommodations will show up here and can be batch edited.

How do I add a Behavior?

A list of commonly used positive and negative behaviors is pre-filled in the behavior menu for quick access. However, a teacher can add their own custom behaviors, as well. To do this, select a student from the dashboard.

  • Select “Behavior.”
  • Next, select “New Behavior.”

From here, you can click the icon to change the image and input a name for the behavior. Use the thumbs up or thumbs down to assign the behavior as a positive or negative.

Now, anytime you access your behaviors, this new custom behavior will appear for all students. Custom behaviors will also appear in the behavior reports.

How do I use Groups in my classroom?

The grouping feature has endless possibilities for usage in a classroom. Use groups for assigned seating at tables, for group projects, or for intervention groups. Or, use groupings for tracking student progress by creating low performing, grade-level performing, and higher performing students. For more ideas on how to use groupings effectively, check out this post on the ClassMax blog.

Are you a teacher in a Marzano school district? The grouping feature satisfies Elements 7, 15, and 21.

What does the Whole Class button do?

Use the whole class button to save time in the classroom by assigning progress, behavior, and accommodations usage to the entire class, instead of one student at a time. Is your whole class rocking your standard that day in class? Use the whole class button! Is your whole class following directions well? Use the whole class button! Are you using an accommodation with the entire class, such as a graphic organizer? Use the whole class button!  Save yourself some time so that you can keep a rigorous, engaging instructional pace while you track at the same time.

How do I assign a Hall Pass?

Track who is out of your classroom, where they’ve gone,
and how long they’ve been out using the Hall Pass. Select the student who is leaving the room.
Select “Hall Pass” from the student menu. Select the location where they are going and start the timer. While the student is out of the room, their initials will appear in an icon at the top of your class period dashboard. You can continue using ClassMax while the timer runs in the background. When the student comes back to class, simply select the icon with their initials at the top of your dashboard and stop the timer.Their time out of class is saved in the hall pass report and can be accessed in the “Reports” page.

How do I use the Timer?

The ClassMax timer has both a timer and a countdown clock.
To activate, select “Timer” from the left sidebar. Use the headings at the top of the timer box to toggle between a timer and a countdown clock. On the desktop version of ClassMax,
you can drop and drag the timer around your dashboard as needed.

How do I access the Notes I take?

Notes are used throughout ClassMax for various different reasons. Notes taken on the “Progress” screen that are related directly to standards performance can be accessed in a standards report from the “Reports” menu. General notes that are taken from the student profile can be found in the notes report from the “Reports” menu.

How do I access reports for my data?

All reports can be accessed through the “Reports” icon on the dashboard. Simply select “Reporting.” From here, select whether you want a whole class report or an individual student report. Select the appropriate box, depending on your report preference. From the next screen, you can select to run a report on accommodations, behavior, progress, hall passes,
or general notes. You can also select the date or date range for your report and the method of reporting the data (email, PDF,
or print).

Student Information

How do I add a student?

There are two ways to add students to your class periods. You can add students manually by selecting “Add Student” from the dashboard. You can add a whole class period at one time by uploading the CVS template that is filled in with your student information. The template can be accessed here.

Do I have to add my students one at a time?

Not at all, we have created the ability for you to upload your list of students using a CSV file. We will provide this file to you after you have your ClassMax account all setup!

How do you delete a student or change them to another class?

To delete a student, select their student icon from the class period dashboard. Select “Student Information” and then select the red trashcan icon.

What are student categories and how do they work?

Student categories are located in the student profile, accessible from the class period dashboard.  These are general education categories that a student might fall into and are noted in the profile so that the teacher can access individual information about a student in one place, at one simple click.  There are several common categories listed, but a teacher can add a category as needed.


  • ESE – Exceptional Student Education
  • ELL – English Language Learner
  • SLD – Specific Learning Disability
  • EBD – Emotional Behavior Disorder
  • FRL – Free or Reduced Lunch
  • SPEECH – Speech impaired
  • HEARING – Hearing impaired
  • MEDICAL – Medical limitation
  • 504 – Federal requirements for student learning
  • GIFTED – Received gifted services
How do I use the apple icons?

The ability to change the color of the apple icons is a feature that has countless uses. One way to use the apple colors is to color code student learning levels (red apples are below grade level, green apples are on grade level, blue apples are above grade level). The apples can also be used to identify student categories. For example, ESE students can be one color, 504 students can be another color, free-reduced lunch students can be a third color, etc. The basic idea of the colored apples is to make certain students highly visible at a quick glance to teachers.  So, get creative!

How do I create a Student Group?

To create a student group:

  • Select the tab at the top of the dashboard that says, “Groups.”
  • Select the plus sign that says, “Create Group.”
  • Click the little pencil icon at the top to change the name of the group.  NOTE:  Be sure to click the little check mark icon before loading in your students to the group!
  • Select the students from your class that belong in the group.
  • Select the checkmark at the bottom of the group box.
How do I edit a student Group?

To edit an existing group, select the group from the Group tab at the top of the dashboard.  Next, select “Group Members.”  From this screen, you can add or delete group members, change the group name or delete the group altogether.  Save your changes by clicking the checkmark at the bottom of the group page.

Teacher Settings

How do I change the name of my class period?

To change the name of your class period, click Settings, then Period, and you will find your class names in a section at the top of your screen.  You can also change your bell schedule here.

How to I report an error or bug that I see in ClassMax?

If you find a bug or errors while using ClassMax, we would love to hear from you!  You can email us directly at hq@classmaxapp.com.  Also, at the bottom of the left sidebar there is an icon that says, “Send Feedback.”  This will also email your comment, feedback, or bug directly to us.

We will continue to add questions and answers here, as well as videos and instructions, so check back soon!